Learn about Interview Scheduler
In this article, you will learn:
- How the Interview Scheduler helps
- How to set up
- How to invite candidates for an interview
- How to send interview invites in bulk
- What are automated interview reminders and notifications
- To schedule video interviews
GrabJobs Interview Scheduler is an integrated calendar and notification system that makes it easy to invite candidates for your next round of interview. Interviews can be scheduled face-to-face, over the phone or on video.
- Organization - Set your calendar and available time slots
- Invitation - Let applicants select their preferred time slot or sent a fixed date and time interview.
- Reconfirmation - Send automated reminders to candidates, 24h & 3h before the interview
- Notification - Notifies you about calendar modifications
Learn More: Tutorial - How to Schedule Interviews with Chatbots?
GrabJobs Interview Scheduler helps you to:
- Arrange Interviews with selected candidates straight to your calendar
- Send reminders to your applicants 24h and 3h before the interview
- Receive live notifications when applicants confirm their attendance
- Avoid no-show situation by offering applicants to reschedule or cancel in advance
Setting up
GrabJobs includes a fully functional Interview Scheduler to help you arrange Interviews with selected candidates. Start by filling-up your availability in your calendar by adding interview time-slots!
Calendar – you can create multiple calendars in your interview scheduler. It can be particularly useful if you have multiple hiring managers on your team, each of them having their own busy calendar.
Time-slots – set your own start & end for flexible time-slots of 30 minutes to a few hours.
Time-slot Capacity – be flexible on the number of applicants you can accommodate for each time-slot. You may want to set group interviews for example?
Inviting candidates for interview
After you updated your calendars, you start sending interview invites to your applicants. Keep in mind this function is exclusive for candidates who have been shortlisted prior.
You’ll be able to choose what type of interview you want to arrange:
- in person face-to-face interviews
- remote, over video or phone calls
2 options to accommodate your candidates when scheduling interviews:
- Let applicants choose from your available timeslots– when you allow candidates to choose their own time slot, you make the recruitment process convenient for them (as well as for you). Giving a sense of control to your applicants is a great way to put them in the best conditions for the upcoming interview. Make sure your calendar is setup accordingly to use this option.
- Schedule a fixed date and time interview – you may also schedule the interview with a fixed date and time if you prefer. Just choose “Fixed Date/Time Interview” and fulfill all the necessary details.
Sending bulk interview invites
Want to send interview invitations to a group of applicants at once? Of course that's possible! Simply select candidates to invite before clicking on "Invite Selected".
Notifications & Automated Reminders
GrabJobs Interview Scheduler sends automated interview reminders to your candidates 24 hrs and 3 hrs before the time of their scheduled interview. Those reminders are sent via text, email and push notifications.
Interview Reminders also prompt candidates to re-confirm their attendance so they don’t leave you hanging. If anything comes up, you’ll know!
Got an applicant who needs to reschedule last minute? He’ll be able to pick-up another time-slot in your calendar instead and you’ll be notified instantly.
Scheduling Video Interviews
Not only video interviews are convenient, they also enable you to optimize the time you spend with each candidate and ultimately speak to more applicants.
Learn how to integrate your Zoom account with GrabJobs here.